WHAT TO DO IF YOUR WEDDING IS AFFECTED BY COVID

What to do if your wedding is cancelled by covid 19

As we all navigate through this ‘uncertain time’, I feel for all the couples around the world having all their wedding plans postponed.

As heartbreaking as it is, we need to band together to keep everyone safe at this time to try and flatten the curve.

If you need help navigating what to do next and how to postpone your wedding here are a few points to follow.

 

STAY CALM

Breathe.

Don’t freak out.

It’s heartbreaking, but not the end of the world.

We will all get through this and your day will be better than ever!

NOTIFY YOUR GUESTS

Firstly READ THIS POST on how to notify and reschedule guests.

It will help you navigate and organise everyone in one place before you start having people messaging you on every platform known to man.

 

DOWNLOAD A RESCHEDULING SPREADSHEET HERE

These are Google Sheet documents thanks to Wedshed, so you will need to duplicate the sheet to be able to edit it. Here’s how to do so: open the sheet of choice below > click ‘File’ on the top left > click ‘Make a copy’ and use that version. 

If you prefer to use Excel, here is how to use the sheet in Excel: open the sheet of choice below > click ‘File’ on the top left > click ‘Download’ > Microsoft Excel.

FOR COUPLESTemplate for couples to work on for vendor and venue availabilities.

 

TOUCH BASE WITH YOUR VENDORS ASAP

Send your vendors an email as soon as you can to ket them know what your plans are. Remembering that they probably have numerous other couples doing the same, please be kind and approach this from a place of positive thinking. You can use the templates here HERE. 

BE FLEXIBLE WITH YOUR NEW WEDDING DATE

When it comes down to finding a new wedding date, please be mindful that your venue and all your vendors will be juggling their calendar for the end of 2020/ early 21. Snagging another Saturday might not be possible, or financially viable for vendors, so consider Thursdays, Fridays or even Sunday-Wednesday. You’ll have better luck finding a date that suits all your first pick vendors, as well as your guests who might have a few other weddings shifted at this time. Most airlines are offering to transfer your flight credit within 12months of your original booking too, so keep this in mind for any guests travelling for your wedding.

COMMUNICATE WITH YOUR GUESTS

Once you have made the call on postponing the wedding, let your guests know straight away. Especially if you have guests travelling.

Use the ideas and email templates listed on this post to share the news fast. 

VISIT YOUR CONTRACTS

Create an excel spreadsheet to find out how much you can transfer over to your new date (if available) with each vendor.

You may lose your deposits as that is generally towards all the work they have put in throughout the past year you have had them booked and your vendors need to stay afloat to be able to help you when the time comes for your new wedding date.

KNOW IT’S OKAY TO BE DISSAPOINTED

You have spent so much time on planning this perfect day and I’m sure you are upset and maybe angry. Know you aren’t alone. All the other couples out there, the whole wedding industry and the whole world is feeling with you. Reach out to friends, loved ones and online groups to help chat things through.

PLAN SOMETHING ON YOUR ORIGINAL WEDDING DATE

Even if you are in Isolation – prepare that bottle of your favourite wine or bubbly, put on some music, hire a log cabin in the woods, dance, make love and feel blessed that you are still together and that you have each other to get through this all with!

 

WAYS TO HELP

I go from feeling numb and freaking out to being super positive and trying to find ways to help everyone to wondering what on earth I have to offer the world and what I can do to help.

Wanting to help small business at this crazy time?
Here are a few ideas and ways that you can help make a huge difference in the lives of all the real humans behind these businesses.

REVIEW

Take a few minutes to leave a review for 3 of your favourite businesses.
Go on, think about your favourite local go-to’s.
Your hairdresser, favourite shoe store, the coffee shop down the road, local restaurant etc…
While you are there I would be so blessed if you could please leave me a review if you haven’t already!

Firstly, you may or may not be in a position to do so but if you are, the number one best thing you can do right now is to support local businesses, especially in the wedding industry.

RECOMMEND

Recommend your photographer to your friends and family who might be engaged or needing family portraits.

Recommend your florist for all your loved one’s Birthdays and parties.

Offer your vendors a  higher upfront payment or a few more interim payments earlier than stated to help with cashflow.

PRINT YOUR MEMORIES

These moments in our lives need to be printed and shared!
You will bring so much joy by giving the gift of photos.
Print for your loved ones, your walls or get in super early on your Christmas Cards!!
Let me help you by putting any offline galleries back online for free if you would like to make a purchase!
Sitting at home in isolation? Measure up that space on your wall above the couch, swap out that old photo frame you are tired of seeing or finally get round to picking your 60 favourite images for a Fine Art Album!
Already a client? Use the code SUPPORTLOCAL to get 30% off anything in my online print shop!

ORDER THAT WEDDING ALBUM YOU’VE BEEN WANTING!

Whether you are a past/existing/future client, a Grandma or a guest wanting a great Bday/ Christmas gift option – Wedding albums are truly one of the most special gifts you can give and will be a couple’s most prized possession.
Crazy busy atm? Order now and you can have 2 months from your wedding date to complete the design process. I do all the design work for you so it’s super easy.

BUY GIFT CARDS

Go to the same restaurant once a fortnight? Support your local by purchasing a gift card that you will most likely use in the near future.
I’m sure the majority of your favourite small businesses will have gift cards.
Did you know you can purchase gift cards in your online gallery?
These can be used towards prints, shoots and wall art.

PREPAY

Get your brows/ hair done religiously?
Jump into their dm’s and ask if you can pre-pay your next few appointments.

CHECK-IN
In such an unstable and uncertain time the best thing you can do is check-in with loved ones, friends and strangers alike.
You will be helping more than you know by just asking the question.

I wish you guys all the best over the next few testing months.

Please reach out and let me know if you need someone to talk to at this time – I’d love to chat with you x

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    Kate Drennan Photography Best of Perth Queenstown 2019

    Hey, I'm Kate!

    A travel-loving introvert from a small pineapple farm in South Africa turned destination wedding photographer and Perth small business owner.

     

    My Mission? To help couples have the best possible wedding experience, delivering heirlooms for them and their families and support female small business owners do what they love every day.

     

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